Senior Proposal Coordinator - Spanish and/or English (m/w/d)

For an international professional services organisation developing its Hub/SSC in Warsaw, we are looking for an experienced Proposal Senior Coordinator with fluent Spanish and/or English.

This is not a direct sales role. The position focuses on coodinating & supporting client-facing teams with the preparation of pitches, proposals, presentations and marketing materials, as well as coordinating information and data required for client development initiatives.

The role offers significant international exposure and close cooperation with senior stakeholders and marketing and business development teams across different markets.

Key Responsibilities

Pitches, Proposals & Marketing Materials

• Coordinate and prepare client pitches, proposals and responses to RFPs.
• Research and consolidate relevant information required for pitch and proposal materials.
• Prepare presentations, credentials, client briefings and other marketing materials.
• Maintain and regularly update libraries of credentials, project examples and other reusable content.
• Support the preparation of materials for client and relationship meetings.
• Assist with internal communications, including newsletters, updates and other marketing content.
• Coordinate selected client events, including invitation lists, communication and cooperation with internal event teams.

Client & Opportunity Support

• Support internal teams in monitoring selected client opportunities and ongoing initiatives.
• Prepare and consolidate information supporting client relationship activities.
• Assist with gathering and structuring client feedback and relevant market intelligence.
• Coordinate information required by senior stakeholders ahead of client meetings and presentations.

Data & Content Management

• Maintain accurate and up-to-date information on projects, experience and credentials in internal systems.
• Support regular reviews and audits of marketing and pitch materials.
• Prepare reports and identify relevant trends in available client and project data.

Candidate Profile

• Previous experience in marketing, proposals, pitches or business development support, ideally gained within professional services, consulting, advisory or another complex international environment.
• Fluent Spanish and English, including excellent written and verbal communication skills.
• Experience preparing professional presentations, proposals, marketing materials or other client-facing content.
• Strong project management and organisational skills, with the ability to coordinate multiple assignments and deadlines.
• Excellent attention to detail and strong editing and proofreading skills.
• Ability to research, structure and present complex information in a clear and professional way.
• Confidence in working with senior stakeholders in an international environment.
• Proactive, collaborative and solution-oriented approach.
• Very good knowledge of Microsoft Office, particularly PowerPoint, Word and Excel.
• Experience with CRM, proposal management or similar business systems would be an advantage.

The organisation offers an attractive salary, extensive benefits package and hybrid working model from its Warsaw office.